Student Accessibility Services

  • Documentation Guidelines

    To ensure Worcester State University provides reasonable and appropriate accommodations and services to students with disabilities, students living with one or more disabilities are required to submit current and comprehensive documentation from a qualified professional to the Student Accessibility Services that demonstrates a substantial limitation to one or more major life activities as defined under the Americans with Disabilities Act. Please note that individual education plans (IEPs) and 504 plans are not sufficient documentation to determine eligibility for accommodations.

    In general, the documentation must:

    • Be no more than 3 years old
    • Include verification of the diagnosis, severity, and duration of disabling condition
    • Include a detailed description of current functional limitations resulting from the disability in an educational setting and recommendations for accommodations that are directly linked to the impact of the disability, not simply to the diagnosis
    • Be prepared on typed or printed official letterhead and signed by a qualified professional

    It is at the discretion of WSU and our office to determine accommodations as reasonable. Accommodations cannot conflict with the essential components of a course or degree.

    To help ensure students submit appropriate documentation, specific guidelines have been established for a wide variety of disabilities and are listed below.

  • Attention Deficit Hyperactivity Disorder

    A current and comprehensive report completed by a qualified professional is required of students with Attention Deficit Hyperactivity Disorder and must include the following components:

    • AD(H)D profile: This needs to have an AD(H)D diagnosis based on DSM-IV diagnostic criteria with evidence of a substantial limitation to a major life activity. Standard scores from appropriate rating scales must be provided.
    • Diagnostic interview: Relevant information pertaining to a student’s academic, developmental, medical, psychological, and family history or background and a description of the presenting concern(s) should be discussed in this meeting.
    • Current academic impact: This requires results from a psycho-educational evaluation, including cognitive testing, academic achievement testing, and information processing measures. Subtest and standard scores, and percentile ranks must be provided.
    • Summary and recommendations: The documentation must include a comprehensive interpretive summary synthesizing the evaluator’s judgment for the diagnosis and a rationale for accommodations based upon substantial limitation.
    Autism Spectrum Disorder

    A psycho-educational evaluation or neuropsychological report completed within the last 3 years by a qualified professional is required of students with Autism Spectrum Disorder. It must report all subtest scores, standard scores, and percentile ranks, and include the following components:

    • Diagnostic interview with relevant information pertaining to a student’s academic, developmental, medical, psychological, and family history or background and a description of the presenting concern(s)
    • Cognitive testing comprised of a complete intellectual assessment with the Wechsler Adult Intelligence Scale or equivalent standardized tool
    • Academic achievement testing involving a comprehensive battery to record current levels of academic functioning and fluency in relevant areas such as reading (decoding and comprehension), mathematics (calculation and applications), and oral and written language
    • Information processing measures with assessment of short- and long-term memory, sequential memory, auditory and visual perception/processing, processing speed, executive functioning, and motor ability
    • Specific diagnoses and clinical summary explaining a clear diagnosis with evidence of a substantial limitation particularly in an academic environment and a rationale for accommodations based upon substantial limitation 
    Chronic Medical Conditions
    If you are a student with a chronic medical condition, please have your treating clinician complete a Chronic Medical Condition Disclosure Form and submit it to our office. A new disclosure form may be required annually. This form is available at the DSO.
    Learning Disabilities

    A psycho-educational evaluation or neuropsychological report completed within the last 3 years by a qualified professional is required of students with one or more learning disability. It must report all subtest scores, standard scores, and percentile ranks, and include the following components:

    • Diagnostic interview with relevant information pertaining to a student’s academic, developmental, medical, psychological, and family history or background and a description of the presenting concern(s)
    • Cognitive testing comprised of a complete intellectual assessment with the Wechsler Adult Intelligence Scale or equivalent standardized tool
    • Academic achievement testing involving a comprehensive battery to record current levels of academic functioning and fluency in relevant areas such as reading (decoding and comprehension), mathematics (calculation and applications), and oral and written language
    • Information processing measures with assessment of short- and long-term memory, sequential memory, auditory and visual perception/processing, processing speed, executive functioning, and motor ability
    • Specific diagnoses and clinical summary explaining a clear diagnosis with evidence of a substantial limitation particularly in an academic environment and a rationale for accommodations based upon substantial limitation 
    Mental Health/Psychiatric Disabilities
    If you are a student with a psychiatric disability, please have your treating clinician complete the Psychiatric Disability Disclosure Form. A new disclosure form may be required annually. This form is available at the ASA.
    Mobility/Physical Disabilities
    If you are a student with a physical or mobility disability, please have your treating clinician complete a Physical or Mobility Disability Disclosure Form and submit it to our office. A new disclosure form may be required annually. This form is available at the ASA.
    Sensory Disabilities

    A current and comprehensive report completed by a qualified professional is required and must include the following components:

    • History of onset and diagnosis that includes the severity and duration and a definitive diagnosis
    • Current functional limitations that give a detailed description of how the impairment significantly limits a major life activity in an educational setting (what the functional limitations are in an academic setting)
    • Recommendations that include a rationale for accommodations based upon substantial limitation 
    Traumatic Brain Injury

    A psycho-educational evaluation or neuropsychological report completed within the last 3 years by a qualified professional is required of students with a disability resulting from a traumatic brain injury. It must report all subtest scores, standard scores, and percentile ranks, and include the following components:

    • Diagnostic interview with relevant information pertaining to a student’s academic, developmental, medical, psychological, and family history or background and a description of the presenting concern(s)
    • Cognitive testing comprised of a complete intellectual assessment with the Wechsler Adult Intelligence Scale or equivalent standardized tool
    • Academic achievement testing involving a comprehensive battery to record current levels of academic functioning and fluency in relevant areas such as reading (decoding and comprehension), mathematics (calculation and applications), and oral and written language
    • Information processing measures with assessment of short- and long-term memory, sequential memory, auditory and visual perception/processing, processing speed, executive functioning, and motor ability
    • Specific diagnoses and clinical summary explaining a clear diagnosis with evidence of a substantial limitation particularly in an academic environment and a rationale for accommodations based upon substantial limitation 
    Temporary Disabilities
    If you have a temporary injury, the Student Accessibility Services Office may be in a position to help you get appropriate limited accommodations even though disability-related law does not mandate such services. If you have a temporary injury lasting 4 weeks or more, you may under certain circumstances be able to use the services on a short-term basis.
    Please have your treating clinician complete a Temporary Injury Disclosure Form and submit it to our office. This form is available at the ASA.