EMPLOYEE SERVICES

  • Payroll

    The Payroll Office at Worcester State University is responsible for processing all employee payrolls in a timely, accurate, and professional manner while complying with federal and state laws and regulations, University policies, and collective bargaining agreements. We also maintain the related attendance and employee records according to prescribed guidelines.

    We process 4 different payrolls using the state's Human Resources/Compensation Management System. 

    Pay Day Frequency

    • All employees, including students, are paid bi-weekly. 
    • Adjunct faculty (day, evening, and summer) who teach during the fall and spring semester are paid 8 times during a semester. 
    • Summer adjunct faculty are paid once at the end of each session.

    Initiating Payroll
    It is important to note that no WSU employee will be processed on any payroll without appropriate authorization and a record of attendance. Please select the category below that fits your circumstances to find out how to initiate your pay:

  • Full-Time and Benefited, Part-Time Employees
    If you are a newly-hired full-time or benefited, part-time state employee, you must meet with a member of the Human Resources and Benefits Office staff to review policies, procedures, benefits, and conditions of employment and to complete necessary paperwork. You must also meet with the payroll director to discuss payroll issues and to obtain and complete payroll-related forms.
    Part-Time, Non-Benefited Employees
    If you are a part-time, non-benefited employee (unless you’re an adjunct faculty member), you must complete an Authorization for Temporary/Part-Time Employment Form at the beginning of each fiscal year. This is available from Human Resources and Benefits.
    Adjunct Faculty Members
    If you are an adjunct faculty member, you’re required to submit a signed contract for each course you teach prior to the processing of any payment. If you teach during the day, please contact the Provost's Office regarding additional paperwork required for newly hired adjunct faculty. You’ll need to contact the Division of Graduate and Continuing Education for this paperwork if you teach evening and/or summer classes.

    Visit the Payroll Calendars page to download the calendar for part-time, contract employees.
    Part-Time, Non-Benefited Student Employees
    If you are a part-time, non-benefited student employee you must complete an Authorization for Temporary/Part-Time Employment Form at the beginning of each fiscal year. This is available at the Human Resources and Benefits Office's employment documents web page.
    Federal Work-Study
    If you are a student working as part of the Federal Work-Study Program, you must obtain an Employer Action Form from the Financial Aid Office for each job you hold on campus.
  • Payroll Calendar Button    Mass HR Button