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To request a photo shoot
To request an existing photo
Frequently asked questions
Release forms and attribution
Archived images
Disclaimers
The Office of Public Relations and Marketing offers photography services for College purposes. Priority is given to requests that support the College’s publications and public relations initiatives. Other requests will be handled on an “as available” basis. All requests for photography must be approved by the director of Public Relations and Marketing.
To request a photo shoot:
- Contact Lea Ann Erickson (lerickson1@worcester.edu) and
Erika Sidor (esidor@worcester.edu) at least 14 days prior to the event.
- Provide the following information:
Event Name
Event Date
Event Time
Timeframe photographer is needed (start and end time)
Contact person at the event
Type of photos to be taken (candid, headshot, general, etc.)
Date that final photos are needed
How photos will be used (website, gift, publication, etc.) |
- Will there be any attendees under the age of 18?
- Please describe event in detail. Please mention special guests.
To request an existing photo(s) from photo archives:
- Photo requests must be submitted to Erika Sidor at least two weeks in advance. For each photo you select please provide the following information:
Gallery Name
Date/Year (if applicable)
Photo Name/Number
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Most frequently asked questions:
What does the photographer need from me? At the event, it is important that the contact person connect with the photographer to review the requested images. If there is a program or schedule, please make sure the photographer has one. If a "set-up" shot is required, the contact person should coordinate it for the photographer.
Can the photographer shoot portraits? Yes. The photographer has a studio with portrait lighting and backdrops.
How do I get to see the images? Each event is captured digitally and then downloaded to a computer. The images are edited and burned onto a CD and archived. Printed contact sheets are generated for each event and cataloged in binders. These binders are kept in the Photo Lab (LRC 128). Please make an appointment to view photos.
How do I get prints from the event photos?
A CD can be burned with the images requested and then brought to a photo store for processing. CDs need to be provided by the person or department requesting the images. Regular or rewritable CDs will work, or we can also transfer files to a ZIP disk. Floppy disks are not large enough to hold photo files. This is the best option if you want 4"x6" sized prints. They are inexpensive to print.
Can I use the images for my website? Yes. Be sure to use properly sized images from the campus photographer.
Release forms and attribution:
The photographer will have release forms available at the time of the event that must be signed by the subject(s) before the image can be released.* In large group portrait settings, assistance with this is greatly appreciated. General “atmosphere” shots do not require individual release forms. Any images used by outside organizations must include the name of the photographer and “provided by Worcester State College.”
Archived images:
All images collected by the campus photographer are archived in binders and on CDs. Images may be viewed by making an appointment with the photographer. Some images are used for marketing purposes and may not be duplicated without permission from the Director of Public Relations.
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Disclaimers:
The Office of Public Relations and Marketing will do its best to adhere to scheduled photography sessions. However, circumstances may arise where the needs of the College will better served elsewhere during your event, and cancellation may be necessary. Notice of cancellation will be given as early as possible.
Please note that submission of a request does not guarantee a photographer. After your request is received and considered, the campus photographer will contact you within two business days by phone or e-mail. If you have not heard from the photographer within two business days please contact the Public Relations and Marketing office to see if your request was received.
Upon completion of initial photography, please allow sufficient time for photographer to process/edit your images. Digital proofs will be made available to you on a private web gallery. Final images will be provided to you digitally on a CD with a contact sheet.
All work completed by the WSC photographer remains the property of the Office of Public Relations and Marketing and may be used for all WSC marketing and public relations purposes.
Please give us at least 24 hour notice if your event is cancelled or postponed.
If the Campus Photographer suddenly becomes unavailable on the day of your scheduled event due to unforeseen circumstances, an available staff member of the Public Relations and Marketing Office will photograph your event.
*If the person photographed is under the age of 18, a parent or legal guardian must sign a Photo Release Form. Please ask photographer for form(s).