University Policies

Document Retention Policy

Academic Success
Academic Success

The Department will categorize its document types to ensure that the College’s data retention guidelines are in compliance with federal, state and local mandates.

All Document Types within the Department will be reviewed for compliance, at which time they will be available via the College’s electronic storage system. At such time the electronic versions will be considered ‘originals’ and the paper versions shredded.

As of May 1, 2009 the following Document Types will be kept as originals in electronic format only, for the period specified by existing Federal and State mandates.

  • Probation Contracts
  • Accuplacer Scantron Forms
  • Transfer Test Scores

Exception: The College will retain paper/original documents for any matter that is "in controversy" (internally or externally) or that has concluded but subject to an appeal period.
See also “Institutional Data Classification” policy.

2009-04-15