University Policies

Donations Policy

Development and Institutional Advancement
Office Of Institutional Advancement

This policy specifies guidelines for handling donations and non-donation moneys collected for Athletic Programs.

Donations

  1. Donations received from Advertisement Books etc…
    • All business and individuals along with the amount paid for the advertisement should be listed to all for proper credit.
    • Cash collected should be sent with a name and address to allow for entry into the system and proper credit given.
    • A thank you letter will be generated following gift acknowledgement policy.
  2. Donations received thru Fund Raising Events – golf tournaments, bowling, etc.
    • All business and individuals should be listed if a cash donation.
      Amount of expenses generated from the fund raiser should be accounted for and the balance would be the amount of the donation.
    • (For example – Baseball has a golf tournament as a fund raiser. The price to play is $100.00. It has to be determined what the cost is (say $80.00).
    • The amount to be credited to the donor would be $20.00.) Person holding the event would determine if a thank you letter should be sent.
  3. Any funds raised through the Lancer Club solicitations would be donations and processed in accordance with policies related to any donation.

Non-Donations
The following have been considered non donations and the money deposited into the appropriate fund.

  • Trip money (except for baseball – no thank you sent.)
  • Payment for an expense (i.e. equipment, reimbursement for event)
  • Raffle money
  • Fees for Athletic Camps and/or Clinics
  • Concession Stand Collections
  • Gate Receipts Collections
  • Gym/Field Rental
  • Parking Receipts