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ARRA PROCESS |
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(2) |
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(3) |
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(4) |
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(5) |
| Prior ARRA Budget |
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Procurement Director obtains |
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Quotes from Vendors |
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Purchase Order for ARRA |
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Procurement Director reviews the |
| with Object Codes |
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Quotes from |
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are reviewed by |
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item as quoted, is prepared |
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proposed Object |
| Developed. |
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MHEC Vendors or |
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Procurement Director, including |
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by the Procurement Office. |
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Codes for validity in MMARS |
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State (OSD) Vendors. |
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the end user. Quotes may also be |
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for the item being ordered. |
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reviewed by the Assoc. Director of IT ' |
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and the Dir. Of Facilities if necessary. |
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| (6) |
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(7) |
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(8) |
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(9) |
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(10) |
| Purchase Order is given to |
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After the P.O. is reviewed, the |
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If there are any variances to |
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The Procurement Director |
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Vendor sends ARRA |
| the ARRA Coord., who reviews |
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ARRA Coord. and/or the |
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the ARRA Budget or any |
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will initiate the |
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item as listed on the |
| P.O. for compliance with |
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Procurement Dir., sends the |
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questions regarding coding, the |
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MMARS encumbrance. |
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Quote, to the receiving |
| the ARRA Budget and with |
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P.O. to the Vendor along with the |
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Procurement Director will |
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Copy of MMARS |
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Department. |
| ARRA guidelines, and correct |
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ARRA Terms & Conditions, as |
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notify Assoc. Vice President |
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Encumbrance will be |
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| project number. |
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well as other state and federal |
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and the V.P. of Finance & Admin |
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forwarded to ARRA Coord. |
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mandated guidelines. |
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for further determination. |
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| (11) |
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(12) |
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(13) |
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(14) |
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(15) |
| The order (ARRA item) |
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Dept. approval is given to |
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ARRA Coordinator |
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Once payment is |
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At the End of the Month, |
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Procurement Director., who matches |
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forwards ARRA invoice to |
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processed, a copy of payment |
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ARRA monthly GL Entries |
| for payment by the |
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signed approval, invoice |
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Accounts Payble. |
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is forwarded to the ARRA |
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are prepared by the |
| Dept., with signature approval, |
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P.O. and any back up to |
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Coord. |
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ARRA Coord. And reviewed |
| which may be electronic. |
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ARRA Coord. For sign-off and |
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by the Manager of |
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final compliance review. |
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Financial Records/Treasury. |
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