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Academic Affairs Retention Policy

Worcester State College Policy

Policy Title: 

 

Document Retention/Document Management

Department: 

 

ACADEMIC AFFAIRS

Purpose:

 

The Department will categorize its document types to ensure that the College’s data retention guidelines are in compliance with federal, state and local mandates.

Policy Statement:

 

All Document Types within the Department will be reviewed for compliance, at which time they will be available via the College’s electronic storage system.  At such time the electronic versions will be considered ‘originals’ and the paper versions shredded. 

Policy Description:

 

As of 04.15.2009 All Document Types will be kept as originals in electronic format only, for the period specified by existing Federal and State mandates.

 

Additional Information:

 

Exception: The College will retain paper/original documents for any matter that is "in controversy" (internally or externally) or that has concluded but subject to an appeal period.

See also “Institutional Data Classification” policy.

 

 

Approved By:  Maureen Shamgochian

Approval Date:  04.15.2009

Revision Date:

 

Last modified at 3/14/2011 10:36 AM  by Polakowski, Renee