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Account Payable Purchasing Retention Policy

Division     

          

 

Administration and Finance

Department

 

Account Payable Purchasing

 

Document Retention/Document Management

 

 

 

 

Policy

 

 

 

The Department will categorize its document types to ensure that the College’s data retention guidelines are in compliance with federal, state and local mandates.

All Document Types within the Department will be reviewed for compliance, at which time they will be available via the College’s electronic storage system.  At such time the electronic versions will be considered ‘originals’ and the paper versions shredded. 

Procedure

 

 

 

 

As of May, 2009 all Document Types will be kept as originals in electronic format only, for the period specified by existing Federal and State mandates.

 

Exception: The College will retain paper/original documents for any matter that is "in controversy" (internally or externally) or that has concluded but subject to an appeal period.

See also “Institutional Data Classification” policy.

Approved by

Vice President/Date

 

 

Approved by

Cabinet/Date

 

 

Revised Date

 

 

 

 

Last modified at 12/14/2011 2:28 PM  by Hoxha, Anisa