Skip to main content

Policies

Go Search
Home
  
Policies > Wiki Pages > Creating a MMARS Encumbrance Guideline  

Creating a MMARS Encumbrance Guideline

Division                

2

ADMINISTRATION AND FINANCE

Department

2.2

PROCUREMENT

 

 

Creating an Encumbrance in the MMARS Vendor Database

Policy

 

 

 

               

If adding a new vendor please see Adding Vendors to Databases.  To minimize risk of creating an incorrect encumbrance to an incorrect vendor and/or incorrect address, the University will follow certain procedures, regardless of funding sources.

               

Procedure

 

 

 

 

Each potential encumbrance must have a current W-9 which is used to check pertinent information against existing information contained in the software.  Remit to addresses must be shown correctly in the MMARS database or payment cannot be made.

 

If ARRA funded, potential encumbrance must include DUNS number and four (4) digit extension to zip code.

 

 

 

Approved by Vice President

 

 

Approval by Cabinet/Date

 

 

Revised Date

 

 

 

 

 

Last modified at 12/14/2011 2:13 PM  by Hoxha, Anisa