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Facilities Retention Policy DRAFT

Division     

          

 

Administration and Finance

Department

 

Facilities

 

Document Retention/Document Management

 

 

 

 

Policy

 

 

 

All Document Types within the Department will be reviewed for compliance, at which time they will be available via the College’s electronic storage system.  At such time the electronic versions will be considered ‘originals’ and the paper versions shredded. 

Procedure

 

 

 

 

As of 12.01.2010 all Document Types will be kept as originals in electronic format only, for the period specified by existing Federal and State mandates.

Exception: The College will retain paper/original documents for any matter that is "in controversy" (internally or externally) or that has concluded but subject to an appeal period.

 

Approved by

Vice President/Date

 

 

Approved by

Cabinet/Date

 

 

Revised Date

 

 

 

 

Last modified at 12/19/2011 12:40 PM  by Hoxha, Anisa