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Financial Aid Retention Policy





Academic Affairs



Financial Aid


Document Retention/Document Management









All Document Types within the Department will be reviewed for compliance, at which time they will be available via the College’s electronic storage system.  At such time the electronic versions will be considered ‘originals’ and the paper versions shredded. 






As of October 1, 2009 the following Document Types will be kept as originals in electronic format only, for the period specified by existing Federal and State mandates:

Gateway applications and supporting documentation

Exception: The College will retain paper/original documents for any matter that is "in controversy" (internally or externally) or that has concluded but subject to an appeal period.

See also “Institutional Data Classification” policy.

Approved by

Vice President/Date



Approved by




Revised Date






Last modified at 1/4/2012 2:50 PM  by Hoxha, Anisa