Division ADMINISTRATION AND FINANCE Department HUMAN RESOURCES Document Retention/Document Management Policy All document types within the Department of Human Resources will be reviewed for compliance and scanned into the University’s electronic document management system. The electronic versions will stand as “originals”. Procedure Paper documents will be scanned and then shredded. Scanned documents will be stored in the University electronic document management system and made available as necessary and required. Exception The University will retain paper/original documents for any matter that is “in controversy” (internally or externally) or that has been concluded but subject to an appeal period. Approved by Approval Date Revised Date February 12, 2013
Division
ADMINISTRATION AND FINANCE
Department
HUMAN RESOURCES
Document Retention/Document Management
Policy
All document types within the Department of Human Resources will be reviewed for compliance and scanned into the University’s electronic document management system.
The electronic versions will stand as “originals”.
Procedure
Paper documents will be scanned and then shredded. Scanned documents will be stored in the University electronic document management system and made available as necessary and required.
Exception
The University will retain paper/original documents for any matter that is “in controversy” (internally or externally) or that has been concluded but subject to an appeal period.
Approved by
Approval Date
Revised Date
February 12, 2013