Purpose:
Availability of courses that run outside of normal semester dates ('off semester courses')
Statement:
This policy details the request, confirmation and purpose for listing courses in the Learning Management System ("LMS," such as Blackboard) that fall outside the parameters of normal semester dates.
Description:
Off-semester' course shell needed in LMS
- Course must be entered into Colleague with proper start and end dates.
- After this is done, normal enrollment can occur in Colleague/Datatel.
- Course start/end dates are determined solely by the Office of the Vice President of Academic Affairs or DGCE. Course start/end dates are not changed at the discretion of the instructor.
Additional Information:
It should be noted that the above policy has been agreed upon collaboratively between representative Faculty, IT and the Registrar's office.
- If it is determined that the end date or Course Title or Course ID# is incorrect after enrollment begins (and after 9 weeks prior to the semester start date), this date needs to be changed by the Registrar (to allow instructor access) AND Information Technologies must be notified in advance to run a script which will change the information for each student already enrolled in the course to preserve work done to date by Faculty developing course and any student work.
- If a course is returned from being disabled via an end date change WITH instructor and student enrollment, then any previous student work may not be recoverable.
- If a course is returned from being disabled via an end date change WITH instructor but NO student enrollment, previous student work is not an issue.
Approved By: Don Vescio
Date of Origination: 3/14/2006
Last Review: 01/2012
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Last modified at 3/9/2012 3:29 PM by Ramsdell, Nancy
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