This site attempts to condense those Services that are most important for our Veterans population, for other Services and Information, the right link on this website “STUDENT HANDBOOK” will give you additional information
TABLE OF CONTENTS
A student is assigned a faculty member from his/her own major department to serve as advisor in the selection of courses, changes in schedule, and all other academic matters. Undeclared students have faculty/academic advisors as well. The student should meet with his or her academic advisor at regular intervals during the semester; in addition, the student meets with the academic advisor during the regularly scheduled advising period each semester. During the registration the advisor signs the registration form which the student presents in order to enroll in classes. All advisors have hours so the student should contact the advisor whenever information or an opinion on an academic matter is needed.
Faculty advisors must approve all courses taken off campus using appropriate forms available in the office of the registrar.
Peer Advisors: The Academic Success Center sponsors a team of peer advisors who can provide academic information about programs, polices, and procedures. New students and those unsure of their choice of major are encouraged to drop-in and speak to these students who are resources for support and referral. More detailed registration and course information can be found in the Worcester State University Catalog.
Intent to Graduate
The degree and diploma will be granted within 60 days of the final day of examinations for the semester in which degree requirements have been met providing that students have adhered to the following deadline for filing intent to graduate form:
December completion: Last Friday of October
May completion: Last Friday of December
August completion Last Friday of May
All students are expected to attend and participate in all class meetings and laboratory sessions. In the event of illness or some other emergency prevents a student from attending class, the student should contact the instructor directly. Since attendance requirements differ according to the specific academic goals of each course, students should check the attendance policy on the course syllabus. If there is anticipated prolonged absence, the Associate Vice President for Academic Affairs (administration Building, Room 361) should be contacted. Worcester State abides by Chapter 375 of the Commonwealth of Massachusetts, An Act Excusing the Absence of students for their Religious Beliefs. Or denominational education or vocational training, who is unable, because of his religious beliefs, to attend class on a particular day shall be excused from any such examination, study or work requirement, and shall be provided with an opportunity to make up an examination, study, or work requirement which he may have missed because of such absence on any particular day; provided, however, that such makeup examination or work shall not create an unreasonable burden upon such school. No fees of any kind shall be charged by the institution for making available to the said student such opportunity. No adverse or prejudicial effects shall result to an student because his availing himself of the provisions of this section.
Academic Standing: For degree seeking students, class membership is based upon the number of credit hours completed. Class membership determines priority of registration and participation in class events.
Class Credit Hours Completed
Good Standing: To maintain good standing at Worcester State, matriculated students must meet the minimum standards specified below.
College Credits* Cumulative
60 and over 2.00
*college credits include all credits attempted at Worcester State plus all credits accepted in transfer. Students are reminded that only grades earned at Worcester State are used in determining GPA.
Warning Status: Students will not be placed on probation status until they have attempted 24 credits; however, students may be placed on a Warning Status if they fail to maintain the minimum standard after attempting 12 semester hours. Students on warning status may enroll in no more than 16 semesters
hours. In consultation with an academic advisor, each such student will develop an academic plan/registration contract that will include such conditions as repeating failed courses, regularly scheduled advising appointments, attending workshops offered through the Academic Success center, and recommended use of the writing center, math lab, and tutoring services.
Probation and Dismissal: Students who fail to meet and/or maintain the minimum cumulative GPA required for good standing are placed on academic probation and are subject to the following restrictions: 1) they may not participate in intercollegiate athletics; and 2)they may not register for more than 12 semester hours of credit per semester; and 3) they may not serve on any standing and ad hoc governance committees of Worcester State.
Failure to improve the GPA and regain good standing after two regular academic semesters (Fall and Spring) will result in academic dismissal and separation from Worcester State. Students dismissed from Worcester State for academic deficiency may not register for or attend classes at Worcester State University until 12 months have elapsed. Readmitted students must attain a minimum GPA of 2.0 for each semester following their return. Failure to maintain a 2.0 semester GPA will result in a second separation from Worcester State University not subject to appeal. See next section regarding withdrawal /leave of absence.
Appeal of dismissal: Students may appeal for reinstatement to continue for a third semester on probation. Appeals must be made in writing to the Chair of the Academic Progress Review Board and submitted to the Registrar within five (5) days of notification. The Academic Progress Review Board will review the written appeals. The decision of the review Board is final.
Undergraduate Appeal Procedure
Prior to invoking the use of the undergraduate appeal procedure, individuals should exhaust all informal means available to resolve questions concerning specific issues to their course. The appeal procedure may not be used to challenge a grade which results from a faculty member exercising usual and customary professional judgment in the evaluation of student work.
Step 1 When an issue arises in which the student believes he/she has been treated unfairly, the student shall request in writing a meeting with the instructor. In the case of an end-of-semester grade, the student shall request such a meeting no later than ten working days after the beginning of the next semester. The instructor shall arrange to meet with the student within ten days of the receipt of the request.
Step 2 If the matter is not resolved to the satisfaction of the student at step 1, then, within ten working days of the meeting in step 1, the student shall file a written request to review the matter with the appropriate Department Chair.
Step 3 If, within ten days of the receipt of the request in step 2, the Department Chair is unable to resolve the matter to the satisfaction of all parties, then either party may, within ten working days, file a written request to review the matter with the interim Associate Vice President for Academic Affairs. In the case of continuing education courses or graduate courses, the appeal at step 3 goes to the Dean of Graduate and Continuing Education.
Step 4 If, within ten working days of the receipt of the request in step 3, the interim Associate Vice President for Academic Affairs or the Dean of Graduate and Continuing Education is unable to resolve the matter to the satisfaction of all parties, then either party may, within ten working days, file a written request to review the matter with the Provost/Vice of Academic Affairs.
Step 5 Within ten working days of the receipt of the request in step 4, the Provost /Vice President for Academic Affairs shall inform the student, faculty member, Department chair, and Associate Vice President for Academic Affairs of the results of his review.
The appeals process ends at this point.
Withdrawal from Worcester State
University/Leave of Absence
Matriculated students who fail to take a course during a calendar year will be administratively withdrawn from Worcester State University; students who wish to permanently withdraw from Worcester State University or take a temporary leave of absence must complete appropriate forms in the Academic Success Center. If the withdrawal or leave of absence is filed prior to the last day to withdraw from courses for the term, “W” will be recorded on the student’s record. Students who file for leave of absence or withdrawal after the last day to withdraw from courses for the term may petition if they feel circumstance the recording of “W” for all courses for that term. Normally, a leave of absence is for one semester; however, a student may have up to one year to return to Worcester State University. Students who receive any form of Financial Aid or Veterans Educational benefits should consult with the respective office PRIOR to dropping or withdrawing from a a course. Reducing hour credit load may adversely affect eligibility to receive Financial Aid, Veterans Educational benefits in addition, most private insurance companies require that students be full-time (12 credits or more) to be eligible for coverage.
Reinstatement after withdrawal/Non-continuous Attendance/Dismissal.
Students reactivate this and Academic Success Center undergraduate, matriculation status through the Registrar’s office. It is the students’ responsibility to supply and update the following documents if they are not on file:
Final High school transcript
Completed and notarized proof of residency
Official transcript of all courses completed at each post-secondary institution attended
(excluding Worcester State).
When the file is complete, the student will meet with an advisor and develop a plan for academic success persistence and success. If applicable, an updated evaluation of transfer credits will be done at this time. In the case of Criminal Justice, Nursing, Occupational Therapy, and Education majors, an interview with the department may be necessary to determine reinstatement possibility in these majors. Students readmitted after dismissal attain a minimum GPA of 2.0 for each semester following their return. Failure to maintain a 2.0 semester GPA will result in a second separation from Worcester State University nut subject to appeal.
All reinstated students follow the degree, program, and graduation requirements from the catalog in effect at the time of their reactivation. Through the appropriate advising, a plan for success outlining the maximum credits applicable will be developed prior to the semester of re-matriculation.
Guide to Academic Honesty
Academic integrity is an essential component of college/University education. Education is both the acquisition of knowledge and the development of skills that lead to further intellectual development. Faculty are expected to follow strict principles of intellectual honesty in their own scholarship; students are held to the same standard. Only by doing their own work can students gain the knowledge, skills, confidence and self-worth that come from earned success; only by learning how to gather information, to integrate it and to communicate it effectively, to identify an idea and follow it to its logical conclusion can they develop the habits of mind characteristic of educated citizens. Taking shortcuts to higher or easier grades results in a college/university experience that is intellectually bankrupt.
Academic integrity is important to the integrity of the college/university community as a whole. If Worcester State awards degrees to students who have not truly earned them, a reputation for dishonesty and incompetence will follow all of our graduates. Violators cheat their classmates out of deserved rewards and recognition.. Academic dishonesty debases the institution and demeans the degree from that institution.
It is in the interest of students, faculty, and administrators to recognize the importance of academic integrity and insure that academic standards at Worcester State remain strong. Only by maintaining high standards academic honesty can we protect the value of the educational process and the credibility of the institution and its graduates in the larger community.
What Constitutes Academic Dishonesty?
Academic dishonesty includes intentional violation of accepted standards of ethics and academic integrity as well as negligent violations of standards that the individual reasonably should have known and followed.
Academic Success Center
The Academic Success Center is located in the Administration Building, room 130.
It focuses on:
Advising (first year students, transfer students and undeclared students)
Special first-year initiatives such as the first-year programs
Organization of student workshops that deal with academic issues
Tutoring for all academic subjects
Other services available through the Academic Success Center:
The Academic Success Center sponsors a team of Peer Advisors who can provide academic information about programs, policies, and procedures. New students and those unsure of their choice of major are encouraged to drop-in and speak with these students who are resources for support and referral.
The aim of tutoring Services is to increase student academic effectiveness. After a preliminary assessment, assistance is provided on a one to one or small group basis. The primary thrust of the service is directed toward 100 and 200 level courses, as this is the time when students are learning how to adjust to college level study. Tutors assist students in improving their study skills, test taking skills, and time management skills.
Students who think they may need academic assistance in order to achieve their educational objective should visit the center as soon as possible to maximize the benefit of the service.
All required course materials for class are available for classes at the WSU Bookstore located in the Student Center. This full service bookstore offers new and used textbooks. To make the book selection process easier, please bring your class schedule. The Bookstore also stocks school supplies, specialty books and a wide variety of gifts and clothing imprinted with the WSU logo.
We stock many used copies of textbooks, but the supply is limited and they sell quickly. Shop early for the best selection of used books.
Students will have the option of using Rent-A-Text through the University bookstore saving on average half the price of a new book. You’ll need to complete the short rental agreement online or at the register in the store. You must be 18 years of age and provide a valid ID and a credit card as collateral. With rent-A-Text, students can highlight and write in the in the book. Normal wear and tear is anticipated. You can pick up rental textbooks in store or order online and have them shipped to your home.
Textbook Rental Return Policy
Any student who uses the University Bookstore Book Rental Program must abide by the contact he/she signs. All rented textbooks are due back by the due date (shown on your receipt). Students who fail to return the books by the due date will be charged a non-return fee as well a processing fee on the credit card that he/she has submitted for collateral. If his/her collateral is dishonored by the credit card company, he/she will be sent to a collection agency for payment. In addition, the student will not be eligible to participate in the Textbook Rental Program until he/she settles his/her debt.
Textbooks and many general merchandise are available on the bookstore website at www.WSU.bkstr.com. Students can purchase textbooks and rent textbooks by clicking on the textbook tab, picking the proper term and selecting the course and section numbers. Online orders can either be picked up at the store or they can be shipped to your home.
Textbooks are returnable for one week after the first day of the semester with receipt, provided they are unmarked and are in the purchased condition with all materials intact. General merchandise is returnable at any time with a receipt.
Ways to Pay The bookstore accepts cash, personal checks, MasterCard, Visa, American Express, and Discover cards, as well as the OneCard. The bookstore also has gift cards in store or online.
Book Buy Back
The bookstore will purchase books back at any time, no matter where they were originally purchased, provided there is national demand for the book, as determined by the bookstore’s buying guide. The book purchases books back for resale from Worchester State students at half the new purchase price provided there is a current order and need for the book in the upcoming semester. The best time for students to sell books back is during finals when they are finished with it and the bookstore has the most up-to-date information on the needs of the upcoming semester
See bookstore website for hours.
Bookstore Online: www.WSU.bkstr.com
Fund for WSU Veteran Students
Student’s Name Student ID# 0556701
Use: The use of this fund is restricted to assisting Worcester State University Veteran Students issued a book stipend. The Student agrees to reimburse the Office of Veterans Services once the stipend in issued. Failure to reimburse will result in an Administrative hold of the student’s records, and the student will not be allowed to register for the following semester. Once the item(s) have been approved and purchased, the original receipt should be attached to this form and be retained by the Veterans Services Office.
Veteran Student has met /or is pending requirements under the following program:
Signature of Registrar/ Certifying Official_________________________________
Approving Signature: ________________________________________________
Office of Military Affairs/ Veterans Services
What will I do when I graduate from WSU? What types of career options may relate to my major? How do I choose a major? How can I get experience in field/find a job? These are just some of that questions that bring students to Career Services. So that we can explore fully the links between your academic planning and career planning, we encourage you to begin using our services as early as possible preferably in your first year. here is an overview of our services:
Help with choosing a major exploring/careers
Individual career counseling, often utilizing variety of career assessment inventories
Information on career trends and job search strategies
Internship, part time, full time, and summer job database on our website
Assistance with preparing resumes cover letters, portfolios and personal statements
Graduate and professional school advising
On campus employer events
Career and other career related events
Drop in hours listed on website
Please visit Career Services website for more information. Our office is located on the third floor of the Student Center. The phone number is 508-929-8072. Visit us on the web www.worcester.edu/CareerServices. Call or drop by to set up an appointment with a Career Counselor
Worcester State and the Disability Services Office (DSO) are committed to providing services that enable students who qualify under section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADAAA) to participate fully in activities of Worcester State University. The DSO is the primary support system on campus for students living with disabilities, including but no limited to: attention deficit (hyperactivity). Disorders, Asperger’s syndrome, chronic medical conditions, learning challenges, mental health issues, mobility challenges, traumatic brain injuries, and sensory issues (deaf, hard of hearing, vision loss). Services have been established to ensure that facilities, activities, and programs at Worcester State University are accessible to all students.
Our Philosophy: The DSO collaborates with and empowers students who have disabilities in order to coordinate support services and programs that enable equal access to an education and the campus community.
Students self-identify with the Disability Office.
Current and comprehensive documentation is required from all students who request services, and it must demonstrate that the students’ disability substantially limits one or more major life activities. For specific documentation criteria, please visit the DSO website at www.worcesteter.edu/dso. Reasonable accommodations and services are then determined and provided according to each individual’s unique needs and functional limitation (s) that are identified by the diagnostic evaluation and during the intake interview.
An intake appointment with the director is necessary to officially register with the DSO, review documentation and subsequently receive reasonable accommodations.
Once registered with the DSO it is the responsibility of the student to request accommodations on a semester to semester basis.
Educational accommodations based upon documentation and intake interview, letters are prepared by the DSO which addresses the functional limitations of a student’s specific disability. Educational accommodations: based upon the documentation to: reduced distraction testing location, extra time, special furniture, and adaptive equipment. In general, the letters are hand delivered by students to their professors during the first week of the semester. The DSO provides tips about communication with faculty.
Testing accommodations: the DSO has two testing rooms which accommodate up to seven students. Those students, whose accommodations include taking exams in reduced distraction testing location and/or extended time, must notify the DSO at least five working days prior to the exam to access the DSO test rooms.
Residence life/housing accommodations: the DOS coordinates with residence life and other departments to secure modifications or reasonable accommodations for students living on campus.
A learning specialist, who provides time management, organizational, self-advocacy, academic strategies, and subject specific tutoring is available to meet with students registered with the DSO.
Qualified student registered with the DSO are eligible for priority registration which allows students to be proactive and create a schedule for the upcoming semester that takes into account the uniqueness their disability. DSO and the registrar’s office make final determination of the eligibility.
Students are encouraged to utilize other support services on campus, including peer tutoring, writing Center, and Math Lab.
Please contact us for more information. The DSO is located on the first floor of the Shaughnessy Administration Building, Room 131. Telephone; 508-929-8733, Fax 508-929-8214, email: firstname.lastname@example.org or web www.worcester.edu/dso
How do I find a job at Worcester State University?
Worcester State University employs many students in a variety of part-time positions. Worcester State hires students to assist them in meeting their cost of attendance as well as to provide them with opportunities to be involved on campus and to promote student development by providing learning opportunities with the potential for potential for personal and job classification system for student employment. The wages reflect the level of responsibility required by the job as well as years of experience with in that position. There are two types of student employment at Worcester State. Federal Work Study and Institutional Work Study. In addition, Worcester State maintains a listing of some off-campus part-time jobs.
Federal Work Study Jobs
Students must apply for financial aid and demonstrate financial need in order to qualify Federal Work Study (FAW). You will be notified by a Financial Aid Award Letter if you qualify for FWS. A packet will be mailed to each qualified student in mid August with paperwork that must be completed before you begin to work. Included in this packet will be a Work Study Job Listing . You can use this listing to select positions that you would like to interview for. If you are not sure you are eligible for federal work study, you should contact the Financial Aid Office, located in the Shaughnessy Administration Building, Room 150. Their phone number is 508-929-8056
The Student Health Services (SHS) is located in the Modular Building. Office hours are Monday 8 a m to 8 p m and Thursday 8 a m to 7 p m: Tuesday, Wednesday and Friday 8 a m to 4 p m during the academic year. The office is open for a limited number of hours during the summer for the purpose of collecting Student Health Forms. For more in formation on services provided or for summer hours please call 508-928-8875 or visit www.worcester.edu/healthservices. All matriculated students who pay for health services fee are eligible to use the Student Health Services.
The office is staffed by full time nurse practitioner, two part time nurse practitioners and part time physicians from the University of Massachusetts Medical School working I affiliation with Worcester State. Students may contact the Health Services Office for days/hours of these heath care providers.
Services provided by SHS are confidential and include:
Health maintenance and wellness programs
Evaluation and treatment of acute illness and injury and/or referral as needed
Immunization program including, tetanus-diphtheria
PPD (TB) testing (at cost).
Medical emergencies are handled immediately. The clinic operates an appointment schedule. Most appointments can be scheduled within 24 to 48 hours.
Each full-time undergraduate and graduate student, and all full and part time students in the heath science programs involving patient contact (nursing, Occupational Therapy, and Communication Sciences and Disorders) must present evidence of immunization in order to register for courses. Massachusetts law specifies the following immunizations:1) two doses measles, mumps, and rubella vaccine given at least one month apart beginning at or after 12 months of age; 2) one dose of tetanus/diphtheria/pertussis (Tdap) is required, if it has been 5 years or more since the last dose of tetanus/diphtheria (td) 3)three doses of Hepatitis B vaccine; 4) All newly enrolled full-time students must be immunized with the Meningococal vaccine vaccine within the last 5 years or the student /parent/legal guardian may sign the Meningococcal information and Waiver Form developed by the Massachusetts Department of Public Health; and 5) a history of Varicella (chicken pox) disease verified by a heath care provider, or two doses of Varicella vaccine given at least 1 month apart beginning at or after 12 months of age. All international students must have proof of a negative mantoux test performed in the USA. In the case of positive test results, evidence of a negative chest x-ray is required. Mantoux testing (PPD) is also available at Student Health Services for a minimal fee. A copy of an immunization record from a school in the Commonwealth indicating receipt of the required immunizations may be presented; or in the case of measles, mumps, rubella, Hepatitis B, or varicella, laboratory evidence of immunity. The law provides for medical and/or religious exemptions. Provision is also made to allow students to register on condition that the required immunizations are obtained within thirty days of registration. Students must submit the Worcester State University Report of Medical History form, completed by a physician, in order to register courses. All resident students must have a complete Worcester State University Health Form in order to move into the residence halls
Counseling service are provided to assist students in coping, with personal issues that interfere with their development and sense of well- being. Counseling services also provide assistance with questions or concerns relative to activity. Workshops on a variety of topics related to personal growth are available for classroom or other group presentations.
Counseling services are available to undergraduate and graduate students. The Counseling Center is located on the third floor of the Student Center. For more information or appointments please call 508- 929- 8072.