University Policies

Document Retention Policy

Administration and Finance

Worcester State University will categorize its document types to ensure that the University’s data retention guidelines are in compliance with federal, state and local mandates.

All document types within the Department will be reviewed for compliance, at which time they will be available via the University’s electronic storage system. At such time the electronic versions will be considered ‘originals’ and the paper versions shredded.

Exception: The University will retain paper/original documents for any matter that is “in controversy” (internally or externally) or that has concluded but subject to an appeal period. See also “Institutional Data Classification” policy.