University Policies

Post Offer/Pre-Employment Physical Examinations Policy

Administration and Finance
Human Resources

Worcester State University has established a pre-employment medical examination policy for designated job classifications. This policy will be used to establish prospective employee’s fitness to perform the jobs for which they have applied.
For each job classification listed below, candidates will be offered employment on a conditional basis, pending the results of a work-related medical examination. Other classifications may be added as WSU deems advisable:

  • Maintainer Series
  • Grounds Workers
  • Mail Clerks
  • Storekeepers
  • Tradesworkers
  • Skilled Trades
  • Skilled Laborers
  • University Police

  1. All applicants and transfers from another job classification, unless they have previously passed probation in the classification, will be required to submit to a Pre-employment Medical Examination.
  2. All medical examinations will be performed by medical and/or physical therapy practitioners as designated by WSU, and will be paid by the University. Only job-specific information, based on the job description, will be given to WSU by the physician.
  3. Position announcements for jobs in these classifications are to state, “Job will be offered on condition of meeting the predetermined essential physical requirements for the job. A medical examination is required.”
  4. At the time of verbal offer, the applicant will be advised that, as a condition of offer for the position, WSU will require the applicant to have a medical examination to evaluate his/her ability to perform the essential job functions.
  5. Once a verbal offer has been made, a written Letter of Offer will be prepared and mailed to the applicant. This letter will indicate that the position has been offered on a conditional basis, contingent upon the satisfactory results of a medical examination. The results will be considered satisfactory if it is determined that the applicant can perform the essential functions of the position, with or without accommodation.
    • The offer letter will explain how medical examination appointments are arranged and that failure to appear for the medical examination may be considered a rejection of the conditional job offer. The Medical Examination Consent Form will be enclosed. The applicant will fill out one section, the physician, the other. Upon completion, this form will be returned to WSU Human Resources.
    • A copy of the Letter of Offer and the Job Description form will be sent to the physician conducting the examination, notifying them that WSU has extended a conditional offer and the need for this applicant to have a pre-employment medical examination.
      All applicants who receive a verbal job offer and have a satisfactory result on the medical
      examination are to be hired.
  6. If the medical examination is not satisfactory WSU may withdraw the offer of employment. Disqualification from the job offer will be job related and consistent with business necessity, including, but not necessarily limited to, failure to meet the physical requirements, inability to perform the essential functions, with or without accommodation, posing a direct threat to the safety of themselves or others, or if accommodations would place an undue hardship on the University, in accordance with the American’s with Disabilities Act. Requests can be made to Office of Human Resources to learn the reasons for withdrawal of the job offer.
  7. Worcester State University is committed to compliance with the American’s with Disabilities Act.