University Policies

Important Information about Financial Aid Policy

Academic Affairs
Financial Aid

To estimate what you may owe for the academic year, below is an example of the approximate charges for 2010/2011 Tuition, Fee, Room, and Board (the actual charges may be higher and will be reflected in your bill):

Fulltime instate day school tuition and fees: $7,155
Fulltime out of state day school tuition and fees $13,235
Residence Hall Charges from $6,470 to $7,371
Board $2,800

  1. Within our available resources the Financial Aid Office (FAO) attempts to meet the calculated need of our students. The calculated need is the cost of attendance minus the estimated family contribution. The cost of attendance includes tuition, fees, room, board, books, supplies, transportation, personal, and loan fees. The estimated family contribution is calculated from the information you provided on the FAFSA.
  2. Need-based aid (including grants, scholarships, subsidized loans, work-study) cannot exceed calculated need and total aid cannot exceed cost of attendance. Total aid includes need-based and non-need-based aid. Non-need-based aid includes unsubsidized loans and private education loans.
  3. The Federal Government requires that we collect additional data from students who have been selected for verification. If we contact you requesting additional documentation please forward this information to the financial aid office so that we can continue to process your application for financial aid.
  4. The FAO reserves the right to adjust (increase or decrease) any student’s financial aid award as necessary. Adjustments may occur due to changes in a student’s housing or enrollment status, scholarships, regulatory changes, changes in funding levels, changes in the student’s or parent’s income or assets.
  5. If you receive funds from scholarships that are not listed on your award letter your financial aid may be adjusted. You should report all scholarships to the FAO as early as possible so the proper adjustments can be made in a timely fashion. The FAO will consider these scholarships as a resource to meet any unmet need you may have before reducing your financial aid. If it is necessary to reduce your financial aid we will reduce subsidized loans and then work-study before reducing any grant or scholarship aid that we offered you. You must report all scholarships to the Bursar’s Office and the FAO – a copy of the letter from the awarding agency would be appreciated.
  6. Financial aid awards, with the exception of Federal Work-Study, are credited to the student’s college account in two installments. One half of the award is credited each semester. Payment procedures of the Federal Work-Study program are explained in Federal Work-Study Handbook. Financial Aid will not be credited to a student’s account before all required forms – including entrance interviews and master promissory notes for student loans - have been received by the FAO.
  7. Financial aid that has been awarded to on-time applicants will be disbursed towards the end of October for the Fall semester and towards the end of February for the Spring semester. All other financial aid will be disbursed monthly as applicant files are completed.
  8. In some cases you may apply for an adjustment of your financial aid based on, but not limited to, the following changes in family circumstances: the loss of income, separation or divorce, or death of a parent or spouse.
  9. Financial aid recipients must maintain satisfactory academic progress in order to continue eligibility for financial aid. Satisfactory academic progress is defined in the Financial Aid Guide and on our website at
  10. Every year there are a number of students who stop attending classes without notifying the University. These students are known as unofficial withdrawals. We are required by Federal Regulations to determine these students’ last date of attendance and to refund a portion of their financial aid to Federal Financial Aid Programs. This process may result in you owing payment to the University and/or the Federal Financial Aid Programs. Students who stop attending classes are required to notify the University of their plans to withdraw.
  11. If you withdraw from the University on or after the first day of classes, your financial aid will be reduced according to the refund policies outlined in the University Catalog and the Financial Aid Guide at
  12. Financial aid is not automatically renewable. A new application for financial aid must be submitted for each academic year. The FAFSA ( and the Worcester State University Financial Aid application at are available online or in the Financial Aid Office
  13. Student are expected to keep records of all their financial aid materials and correspondence including: the dates financial aid forms are filed, a copy of the financial aid award letter; correspondence to or from a state scholarship agency, copies of master promissory notes and all information regarding student loans, etc.
  14. All financial aid applicants are encouraged to ask questions about the financial aid process. The Financial Aid Office staff is available to assist students with the application process but students’ have the primary responsibility for completion of the process.
  15. Please check your Worcester State University email address regularly for important updates and information from the Financial Aid Office. Also, if you live on–campus during the academic year, please check your on-campus mailbox daily. From September to May we send mail to students either to their residence hall mailboxes—if they reside on campus; or to their home address—if they do not reside on campus.