University Policies

Email Retention Policy

Information Technology Services
Information Technology Services

To establish compliance with Commonwealth guidelines for institutional email retention.

Worcester State University will archive for a period of up to ten years (effective July 15, 2010) all email sent and received associated with the accounts of the University 's division vice presidents and president. Email communications associated with all other University users are not automatically retained; the retention of such communications is the responsibility of individual users, as per personal need. The University does not consider email as an official document of historical record and does not locally backup its email systems.

Additional Information:

  • WSC migrated all faculty and staff email accounts to Google's Gmail servers May 16, 2010.
  • A full backup of the University 's Exchange environment was performed at this time. See Data Storage Policy for backup retention details.