• Checklist for Undergraduate Commencement

    1. Complete the Intent to Graduate Form in WebAdvisor. This form needs to be filled out the semester prior to your graduation semester. The Registrar’s Office needs to verify that you have completed all requirements (general and major/minor). This step initiates the review process.

    2. Check WebAdvisor for eligibility to participate in the graduation ceremony. Your eligibility to participate can be found by clicking the Graduation Eligibility link under your Academic Profile section of WebAdvisor. This link will be populated with information after all reviews have been completed. Reviews can only begin after the add/drop period is over in your graduation semester. For example, if you are a May candidate, your Graduation Eligibility link will be populated with information by the end of February or beginning of March. If you are an early May, August, or December graduate, your Graduation Eligibility link will not populate information as your record is sealed. Early May, August, and December graduates are eligible to participate in the May ceremony.

    3. Review how your name appears in the Graduation Eligibility area of WebAdvisor. This is how your name will appear on your diploma and will be announced on stage at commencement, including eligibility for Latin Honors. If you have corrections, please contact the Registrar’s Office at If you have earned Latin Honors, honor cords will be distributed at the ceremony by the Registrar’s Office at check in.

    4. Undergraduate caps and gowns are available for purchase online through Balfour starting January 17 through March 13. Please visit to order your cap and gown. Caps and gowns can be sent to school for pick up the week of May 2 at the Information Desk or can be shipped home for an extra fee. Caps and gowns are $25 and purchases are non-refundable. A limited amount of caps and gowns will be available for purchase at the Student Center Information Desk for $30 starting Tuesday, April 19.

    5. Pick up your commencement invitations at the Student Center information desk.

    6. Schedule a mandatory Exit Counseling Session if you borrowed a subsidized, unsubsidized, or PLUS loan(s) under the Direct Loan Program or the FFEL Program during your time at Worcester State. Failure to complete a loan counseling session will prevent you from receiving your diploma or official transcripts. Visit for more information.

    7. Reserve guest accommodations at area hotels as soon as possible due to high-demand that weekend. The Worcester area is home to 13 colleges resulting in multiple, coinciding commencement ceremonies.

    8. Please fill out the Accessible Seating Request Form* by April 25, to make arrangements with the Student Accessibility Services if you or your guests are a person(s) with a disability and require accommodations, such as accessible seating or Sign Language Interpreters.

    9. Nominate an Ella M. Whitney Award recipient. This honor is presented to a graduate at commencement to recognize their excellence in scholarship, professional skill, and personal development. The honoree is announced at the Academic Achievement Awards ceremony. The online nomination form will be sent to all students in February via email.

    10. Arrive at the DCU Center between 8 and 9 a.m. on commencement morning to check in before participating in the ceremony. If you are late, you’ll miss the opportunity to process and sit with your major’s section. Store your personal belongings elsewhere during the ceremony as there is no storage at the DCU Center. Parking is available at the Major Taylor Garage for a fee.

    11. Research health insurance plans if you will not be covered after graduation. Upon graduation, you will lose your student health insurance. Massachusetts’ residents who are 18 and older are required by law to carry health insurance and cannot have more than a 63-day lapse in coverage in a calendar year. Visit to research which plan is right for you, or call 1-877-MA-ENROLL.

    * Worcester State login required to access request form.


    Note: by attending commencement events all participants agree to comply with the COVID-19 Requirements at University Events. Face coverings will be required, vaccinations are recommended.