Jeanne Clery Campus Safety Act and Violence Against Women Act (VAWA)

A Campus Security Authority (CSA) is a designated individual or group within the institution that is responsible for receiving and reporting crime information. CSAs are typically individuals who have a significant responsibility for student and campus activities, and they are required to report any information they receive about crimes or suspicious activities to University Police. The role of a CSA is crucial in ensuring that all relevant crime information is collected and reported accurately, contributing to the overall safety and transparency of campus security operations. Those deemed to be Campus Security Authorities based on their position or role within the University, under the Clery Act reporting requirements, are identified, notified and provided training on their responsibilities as CSAs.

The function of a campus security authority is to report to University Police information on any crimes that they receive. CSAs are responsible for reporting allegations of Clery Act crimes that are reported to them in their capacity as a CSA.

These individuals typically fall under one of the following categories:

1. A member of a campus police department. Example: WSU Police
2. Individuals having responsibility for campus security in some capacity but are not members of a campus police/security department. Example: an individual who is responsible for monitoring the entrance to WSU residence halls.
3. People or offices that are not members of a campus police department, but where policy directs individuals to report criminal offenses to them or their office.  Examples: Title IX Office, Office of Community Standards, Office of Student Affairs, Inclusive Excellence and Belonging.
4. Officials having significant responsibility for student and campus activities, including but not limited to, student housing, student discipline and campus conduct proceedings.  Examples: Athletic Administrators, Athletic Coaches, Faculty advisors to student organizations, Resident Assistants, Office of Student Involvement and Leadership Development.

• Professional and pastoral counselors are not Campus Security Authorities when functioning within the scope of their roles.
• Other roles that are typically not CSAs include faculty members who do not have responsibility for student and campus activities beyond the classroom.

A CSA must notify WSUPD of crimes or criminal incidents that are reported to them and should report the information through the following:

• Call the Worcester State University Police by dialing (508) 929-8911 or on‐campus extension 8911
• Report in person to the Worcester State University Police office located on the first floor of Wasylean Hall, Room 102
• Emergency Red Phones, located at select locations on campus can also be used to contact University Police to report a crime or emergency
• Sexual Misconduct reports and other incidents of sexual or relationship violence can also be reported to the University’s Title IX Coordinator, by dialing (508) 929-8243 or on‐campus extension 8243, or in person at the Student Center room C-344 or by email at: wsu_titleix@worcester.edu

To become more familiar with the Campus Safety Act and your responsibilities as a CSA, you are required to complete the WSU CSA compliance training on an annual basis.  The training is available https://launch.comevo.com/worcester/5215

Under both laws, certain individuals have specific responsibilities when dating violence, domestic violence, sexual assault, or stalking is reported to them.

• Under the Clery Act, a group of individuals called campus security authorities (including campus police/security, individuals with a security function, individuals written into campus security policy as someone to whom members of the community should make crime reports, and officials with significant responsibility for student and campus activities) are required to report Clery Act crimes to the designated crime collection body at the institution. Reports from CSAs inform institutional response, such as providing a victim of dating violence, domestic violence, sexual assault, and stalking with a written explanation of rights and options; analyzing whether there is a serious or ongoing threat that would warrant a timely warning; and determining whether a Clery Act crime occurred that must be reported in the institution’s statistics.
• Under Title IX, an institution has actual knowledge of an incident when information is reported to the Title IX coordinator or to officials with the authority to institute corrective measures. Such information results in specific actions by the institution, including outreach from the Title IX coordinator to explain what supportive measures are available and how someone can file a formal complaint with the institution.

Under the Clery Act, the on-campus category includes the following:
Any building or property owned or controlled by an institution within the same reasonably contiguous geographic area and used by the institution in direct support of, or in a manner related to, the institution’s educational purposes, including residence halls; and any building or property that is within or reasonably contiguous to the area identified in paragraph (1) of this definition, that is owned by the institution but controlled by another person, is frequently used by students, and supports institutional purposes (such as a food or other retail vendor). The first part of this definition states that, for Clery Act reporting purposes, your campus includes buildings and properties that meet all of the following criteria:

• Your institution owns or controls them;
• They are reasonably contiguous to one another; and
• They directly support or relate to the institution’s educational purposes.

The University’s Clery geography (as defined in the “Geography Definitions” section of the Annual Report) includes:

• On-campus property including campus residence halls, buildings, and/or facilities;
• Designated non-campus properties and facilities;
• All public property, including thoroughfares, streets, sidewalks, and parking facilities, that are within the campus or immediately adjacent to and accessible from the campus or on-campus
  property/facilities.

• Under the Clery Act, institutions must provide victims of dating violence, domestic violence, sexual assault, and stalking with information in writing about options for, available assistance in, and how to request changes to academic, living, transportation, and working accommodations, as well as other protective measures. These options must be provided if requested and reasonably available, regardless of whether or not the person chooses to report to campus police or local law enforcement. The institution’s policy also must describe the range of protective measures available during the disciplinary process.
• Under Title IX, when an institution has actual knowledge of an incident, the Title IX coordinator provides the reporting party with information on supportive measures, which are non-disciplinary, non-punitive, individualized services offered as appropriate, as reasonably available, and without fee or charge. Supportive measures may be provided before or after the filing of a formal complaint or where no formal complaint has been filed. These services are also provided to the respondent during a disciplinary process.

Both the Clery Act and Title IX guide disciplinary procedures for incidents involving dating violence, domestic violence, sexual assault, and stalking. While not a complete list, here are some examples of where and how the Clery Act and Title IX intersect in relation to the implementation of disciplinary procedures:

• The Clery Act requires institutions to explain the types of proceedings, steps involved, and timelines for such procedures within their policies.
• Title IX provides specific steps that must take place as part of an institution’s disciplinary process or, as Title IX describes it, grievance procedures.
• Under the Clery Act, institutions must describe what standard of evidence they use for such proceedings, while Title IX specifies that the policies addressing Title IX requirements must state whether the institution uses the preponderance of the evidence or clear and convincing standard.
• Title IX requires institutions to describe the range of sanctions imposed for incidents of dating violence, domestic violence, sexual assault, and stalking, whereas the Clery Act requires that the policy must list all possible sanctions.
• Both laws require training for individuals involved in disciplinary proceedings.
• The Clery Act requires that complainants and respondents each have the same opportunity to have others present at disciplinary proceedings (which include formal and informal meetings), including an advisor of choice. Similarly, Title IX affords an advisor of choice. Title IX requires the grievance process to provide for a live hearing and makes the advisor of choice responsible for conducting cross-examination during the live hearing.
• Both the Clery Act and Title IX require simultaneous notification in writing to complainants and respondents of the results of disciplinary proceedings.

In March 2013 the Violence Against Women Reauthorization Act (VAWA) was signed into law. VAWA includes amendments to the Clery Act which require institutions to comply not only with the reporting responsibilities, the disciplinary/grievance procedures and supportive measures but also requires institutions to to implement and disclose programs to prevent dating violence, domestic violence, sexual assault and stalking, including:

• primary prevention and awareness programs for incoming students and employees and
• ongoing prevention and awareness campaigns for students and employees.

Worcester State’s prevention and awareness initiatives can be seen in more detail under Sexual Assault & Violence Information (SAVE).