Conference & Event Services – FAQs

Our office is located on the 2nd floor of the Student Center, at the center of campus. For specific directions, a campus map, and parking information, please visit our Contact Us page.

To make a room reservation, please visit our Plan an Event page.

Yes, Worcester State University does provide guest housing during the summer term (mid-May to the first week of August). For more information, please contact the Conference & Event Services Office.

A wide selection of catering options is available through our dining services partner Chartwells. You can review menu options and place orders directly using their online ordering system.

We provide a variety of audio-visual services. The Conference & Event Services staff will work closely with you to meet your needs.

The facility fees vary for each event space. Please contact Conference & Event Services for more detailed information. We will be happy to help you.

Yes, our event spaces do have Wi-Fi access on the “WSUEvents” network. If you need Wi-Fi, please let the Conference & Event Services Office know so that we can provide the necessary codes upon request.

You can schedule an in-person tour by contacting the Conference & Event Services Office or take a virtual tour of the Worcester State campus.

Insurance is required for all organizations not affiliated with Worcester State University. To learn more about our insurance requirements, please contact The Conference & Event Services Office.

Yes, with an alcohol approval form and approval from Worcester State University Police and the Conference & Event Services Office.

Contact the Conference & Event Services Office as soon as you know your event will be cancelled.

Once the event is confirmed, service needs are arranged through the Conference & Event Services Office. We use a scheduling software, 25Live, where you can specify your equipment needs and communicate those to our staff.

Our rooms hold between 6 and 765 people, as capacities vary by location and type of table/chair configuration that you select. Visit our Event Venues page for more details.

We do not permit open flames, glitter, nails, glue, or Duct tape.

Guests are responsible for event-related signage. The Conference & Event Services Office can provide easels, sign holders, and sandwich boards.