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[...] About Conference & Event Services
Conference & Event Services – FAQs

Conference & Event Services – FAQs


Most frequently asked questions.
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Contact Conference & Event Services
Student Center
Office 211
wsu_events@worcester.edu
508-929-8237
Hours
Monday - Thursday
8 a.m. - 8 p.m.
Friday
8 a.m - 5 p.m.

FAQs

  • Our office is located on the 2nd floor of the Student Center, at the center of campus. For specific directions, a campus map, and parking information, please visit our Contact Us page.

  • To make a room reservation, please visit our Plan an Event page.

  • Yes, Worcester State University does provide guest housing during the summer term (mid-May to the first week of August). For more information, please contact the Conference & Event Services Office.

  • A wide selection of catering options is available through our dining services partner Chartwells. You can review menu options and place orders directly using their online ordering system.

  • We provide a variety of audio-visual services. The Conference & Event Services staff will work closely with you to meet your needs.

  • The facility fees vary for each event space. Please contact Conference & Event Services for more detailed information. We will be happy to help you.

  • Yes, our event spaces do have Wi-Fi access on the “WSUEvents” network. If you need Wi-Fi, please let the Conference & Event Services Office know so that we can provide the necessary codes upon request.

  • You can schedule an in-person tour by contacting the Conference & Event Services Office or take a virtual tour of the Worcester State campus.

  • Insurance is required for all organizations not affiliated with Worcester State University. To learn more about our insurance requirements, please contact The Conference & Event Services Office.

  • Yes, with an alcohol approval form and approval from Worcester State University Police and the Conference & Event Services Office.

  • Contact the Conference & Event Services Office as soon as you know your event will be cancelled.

  • Once the event is confirmed, service needs are arranged through the Conference & Event Services Office. We use a scheduling software, 25Live, where you can specify your equipment needs and communicate those to our staff.

  • Our rooms hold between 6 and 1,096 people as capacities vary by location and type of table/chair configuration that you select. Visit our Event Venues page and download our Venue Capacity Chart for more details.

  • We do not permit open flames, glitter, nails, glue, or Duct tape.

  • Guests are responsible for event-related signage. The Conference & Event Services Office can provide easels, sign holders, and sandwich boards.

Contact Conference & Event Services
Student Center
Office 211
wsu_events@worcester.edu
508-929-8237
Hours
Monday - Thursday
8 a.m. - 8 p.m.
Friday
8 a.m - 5 p.m.
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Worcester, MA 01602
508-929-8000
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